OZARK RIVERS SOLID WASTE MANAGEMENT DISTRICT
FULL COUNCIL MEETING
Tuesday, November 30, 2010
5:30 p.m.
MRPC Building
4 Industrial Drive, St. James, MO 65559
Call to Order:
Chairman Scott Murrell called the November 30, 2010 meeting of the Ozark Rivers Solid Waste Management District Full Council meeting to order at 5:32 p.m.
Members Present:
John Campbell, Arthur Cook, T.R. Dudley, Gary Gilliam, Ben McWilliams, Scott Murrell, Matt Penning, Bob Reed, Darrell Skiles, Randy Verkamp, Brady Wilson, Gary Larson, David Watkins, Doug Adkins
Members Absent:
Gary Brown, Linda Wilson, J.T. Hardy, Bill Huffman, Richard Huse, Don McCulloch, Todd Moyers, Les Murdock, Ray Schwartze, Ed Worley
Staff and Guests Present:
Tammy Snodgrass, Linda Loughridge, Jessica Mattingly
Approval of Agenda:
Gary Gillam made a motion to approve the agenda for the meeting. Ben McWilliams seconded the motion, which passed unanimously.
Approval of Minutes:
Randy Verkamp made a motion to approve the minutes from the June 29, 2010 full council meeting. Ben McWillaims seconded the motion, which passed unanimously.
Finance/Audit Report:
Linda Loughridge presented the Statement of Revenues and Expenditures for the month ended October 31, 2010. For the month of October, the revenues over expenditures were $281.28. Year to date the revenues over expenditures is $1,249.82.
The Grants Balance Sheet shows a total liabilities and fund equity of $300,667.97. Total liabilities are $299,418.15 leaving the $1,249.82 in current excess revenues over expenditures.
The Statement of Revenues and Expenditures for the Operating budget shows total expenditures of $18,043.47 for the month of October. Total expenditure for year to date was $37,455.63. Total revenues over expenditures for the month of October was $10.48. Total expenditures over revenues for the year to date is $32.61. There is $74, 364.37 remaining in the operating budget.
The Operating Balance Sheet shows a total liabilities and fund equity of $25,022.09 for the month of October. The total fund equity is $32.64.
Gary Gilliam made a motion to approve the financials as reported. Matt Penning seconded the motion, which passed unanimously.
Audit Report:
Ms. Loughridge handed out a copy of the June 30, 2010 and 2009 audit that was administered by Verkamp & Malone. Ms. Loughridge went through the report explaining the various sections and their importance in the audit. Two verbal recommendations were reported by Verkamp & Malone, but no findings were included in the audit letter.
Arthur Cook made a motion to approve the budget as presented. Gary Gilliam seconded the motion, which passed unanimously.
Chairman’s Report:
Chairman Scott Murrell reported on the Solid Waste Advisory Board. As of now, SWAB has not taken on any new initiatives. Mr. Murrell also stated that tipping fees are starting to slowly rise.Gary Gilliam added that the recycling market and prices are holding firm.
New Business:
No new business.
Old Business:
District Subgrantee Policies:
Tammy Snodgrass presented a new recommendation to add to distinct grant policy. The policy states “Subgrantees will make every effort to purchase products made in the United States and/or from businesses located in the United States. If a subgrantee cannot find an American-made product or a product manufactured/sold by a company in the United States that meets their needs and must make a purchase from outside the United States, they must submit documentation with their reimbursement refund explaining why the product could not be procured in the United States. In addition, grant funds will not be used to cover any foreign transaction fees incurred.” This policy was drafted per the September executive board meeting where the issue of foreign transactions fees was discussed. Ms. Snodgrass explained that a subgrantee requested reimbursement for foreign transaction fees from the grant funds allocated to them. MDNR expressed concern over paying these fees with grant funds and asked the district to develop policy on the issue. The council felt that this new policy will meet the needs and clarify their position in administering the grand funds. Gary Gilliam made a motion to approve the new policy as written. Arthur Cook seconded the motion, which passed unanimously. Ms. Snodgrass then asked for clarification on whether or not the policy would apply to all grants because on of the approved grants was for the same equipment that caused the issue to be raised in the first place. Brady Wilson made a motion to require that the policy apply to 2011 grants. Gary Gilliam seconded the motion, which passed unanimously.
District Grant Report:
2009-04 Chem Lab clean up grant – requesting permission to add a line item for advertising. MRPC would like to move $300 from the existing contractor line item to an advertising line item. Brady Wilson made a motion to approve this change. Doug Adkins seconded the motion, which passed unanimously.
2009-12 illegal dump grant – MRPC is requesting permission to move $2,500 from the equipment line item to the personnel salary and fringe line item. MRPC is also asking for a 6 month extension.
2009-14 special waste collection – MRPC is requesting permission to close the grant effective December 31, 2010 and receive final disbursement when the final report and all appropriate documentation has been received by the district.
2010-06 HHW grant – The MRPC staff is requesting permission to move $4,000 from the contractor line item to personnel. Staff had to rebid the contract and travel out of state to vet the contractor. Arthur Cook made a motion to approve the changes to these three grants. Gary Gilliam seconded the motion which passed unanimously
2010-07, 2010-08, 2010-11 and 2010-12 have requested 12-month extensions. Matt Penning made a motion to approve all the grant extensions. Doug Adkins seconded the motion, which passed unanimously.
City and County Updates:
Ben McWilliam reported on thePhelps County Tough on Trash program. Mr. McWilliams feels that the program is successful and benefiting the community. Randy Verkamp added to Mr. McWilliams’ report, stating that Phelps County created and distributed magnets to bus drivers, rural mail carriers and other county officials. These magnets have phone numbers with hotlines to report illegal dumping and littering. Mr. Verkamp stated that these magnets are working. People are reporting issues. Mr. Verkamp also voiced his support of the program that has state prisoners cleaning up the roadways. Mr. Verkamp feels that this is a wonderful program and suggested sending a letter of appreciation to the state stating such.
T. R. Dudley reported that the City of Potosi was on the verge of establishing and funding a recycling program when other city emergencies arose. Mayor Dudley hopes to be able to pick back up on this project in January. Mayor Dudley also stated that the stream team that visits Potosi twice a year is doing a fabulous job.
David Watkins reported that in the City of St. James the sanitation fees were raised recently to help cover costs. Residents have called to complain and urge the city to look into other ways of making the fees more equal for all residents. Mr. Watkins asked for input on how this could be done. Several people offered suggestions including paying by the bag or container size.
Doug Adkins reported that the recycling is going well in St. Robert. He also voiced his frustration with the amount of people who are dropping off items that are not accepted. He stated that this is a growing problem.
Brady Wilson reported for the Rolla Recycling Center. Mr. Brady stated that the recycling market is staying strong. He also stated that they are once again taking appointments for household hazardous waste.
Matt Penning of Gasconade County thanked Tammy and the MRPC staff, as well as Ozark Rivers, for placing the camera at an illegal dump. Illegal dumping has drastically slowed down since the camera was placed at the site.
John Campbell reported that improvements have been made to the Hermann recycling program and they are now operating in the black. Mr. Campbell also stated that he is looking forward to continuing to improve the program.
Announcement of Upcoming Meetings and Events:
Executive Board Meeting - March 1, 2011 at 10:00 a.m.
Executive Board Meeting - May 3, 2011 at 10:00 a.m.
Full Council Meeting – June 7, 2011 at 10:00 a.m.
Setting of Date and Time for Next Meeting:
The next full council meeting will be held on June 7, 2011 at 10:00 a.m.
Adjournment:
Being no further business, John Campbell made a motion to adjourn. Ben McWilliams seconded the motion, which passed unanimously. The meeting adjourned at 6:24 p.m.
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Chairman, Scott Murrell Date
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Attest Date