OZARK RIVERS SOLID WASTE MANAGEMENT DISTRICT
EXECUTIVE BOARD MEETING
Tuesday, September 21, 2010
10:00 a.m.
MRPC Building
4 Industrial Drive, St. James, MO 65559
Call to Order:
Chairman Scott Murrell called the September 21, 2010 meeting of the Ozark Rivers Solid Waste Management district Executive Board Meeting to order at 10:05 a.m.
Members Present:
John Campbell, Linda Wilson, Bill Huffman, Scott Murrell, Matt Penning, Darrell Skiles, Brady Wilson
Members Absent:
Todd Moyers, Arthur Cook, Les Murdock, Doug Adkins, Ray Schwartze, Tony Gieck, Randy Verkamp, Don McCullouch
Staff and Guests Present:
Cheryl Dupes, Nongluk Tunyavanich, Jessica Mattingly, Tammy Snodgrass
Approval of Agenda:
Bill Huffman made a motion to approve the agenda for the meeting. Darrell Skiles seconded the motion, which passed unanimously.
Review of District Grant Applications:
Eleven applications were received for the 2011 Grants. In order to be considered for funding, the application must receive a score of at least 70%. Tammy Snodgrass explained the section of the Project Evaluation Review Form titled “Selected Financial Ratios”. An email from Scott Flagg with DNR accompanied the discussion. Ms. Snodgrass also explained the process of matching dollars that is in the applications.
Phelps County requested $13,017.82 for Tough on Trash VI.
Maries County requested $6,266.00 the Maries County Clean Roads and Waterways Program.
Gasconade County R-II Schools requested $39,935.00 for Recycling WORKS.
City of Rolla requested $5, 620.00 for Recycle Bins and Recycled Exhibit Addition.
Crawford County requested $10,000.00 for Crawford County Recycling.
City of Salem requested $19,000.00 City of Salem Recycling.
MRPC and Cities of St. Robert and Rolla requested $22,688.40 for HHW Satellite Collection Centers in St. Robert and Rolla.
MRPC requested $14,000.00 for Illegally Dumped Tire Cleanup Program.
MRPC requested $35,901.80 for Special Waste Collections.
Phyto Forensics requested $6,790.00 for Solid Waste Reduction Program.
Waynesville R-VI Schools requested $81,556.00 for Go Green Tiger Recycling Project.
The total amount of grant dollars requested is $254,775.02.
$187,723.01 of grant dollars is available.
An issue came up with Phyto Forensics’ grant awarded last year. Phyto purchased the recycling bins from a foreign company and as a result incurred foreign transaction fees. There was some discussion about establishing the policy to restrict the use of products manufactured and made in foreign companies. Bill Huffman made a motion that preference will be given to products that have been manufactured or purchased in the USA. Matt Penning seconded the motion, which passed unanimously.
Based on the Project Evaluation Review Form tabulations, the projects received the following scores:
HHW St. Robert and Rolla – 95.40%
MRPC Tire Cleanup – 95.21%
MRPC Special Waste Collections – 94.93%
City of Rolla – 94.13%
City of Salem – 93.57%
Crawford County – 90.35%
Maries County – 86.88%
Phyto Forensics – 85.48%
Phelps County – 84.44%
Waynesville R-VI Schools – 81.74%
Gasconade County R-II Schools – 79.29%
Bill Huffman made a motion to fund the top nine scoring applications fully and divide the remaining $54,438.99 between Gasconade and Waynesville schools. Linda Wilson seconded the motion, which passed unanimously.
Approval of Minutes:
Gary Gillman made a motion to approve the minutes of the April 13, 2010 Meeting of the Ozark Rivers Solid Waste Management District Executive Board meeting. Bill Huffman seconded the motion, with one correction. The motion passed unanimously.
Finance/Budget Report:
Cheryl Dupes presented the preliminary year end financials for both ORSWMD operating and grants.
The preliminary operating statement of revenues and expenditures for the year ended June 30, 2010 is $0.00 because all revenues/expenses at year end shows up on balance sheet as deferred revenue.
The preliminary operating balance sheet for the year ending June 30, 2010 shows a total liabilities and fund equity of $29,112.37.
The preliminary grants statement and expenditures for the year ended June 30, 2010 is $0.00 because all revenues/expenses at year end shows up on the balance sheet as deferred revenue.
The preliminary grants balance sheet as of June 30, 2010 shows total liabilities and fund equity of $371,857.24.
John Campbell made a motion to approve the preliminary yearend financial reports as presented. Gary Gilliam seconded the motion, which passed unanimously.
Statement of operating revenues and expenditures for the month ending August 31, 2010 shows the total revenue over expenditures is $16.62.
The operating balance sheet as of August 31, 2010 shows the total liabilities and fund equity of $33, 886.42.
The grants statement of revenues and expenditures for the month ended August 31, 2010 shows revenues over expenditures at $668.76.
The grants balance sheet as of August 31, 2010 shows total liabilities and fund equity of $355,110.63.
Matt Penning made a motion to approve the monthly financial reports as presented. John Campbell seconded the motion, which passed unanimously.
Chairman’s Report:
None.
Old Business:
Plan Implementation Activities:
Tammy Snodgrass reported that she had two schools on the waiting list for chemlab cleanup.
A special collection was held in Owensville on September 11, 2010. This was the first ewaste collection held in Gasconade County and it was well received.
On September 18, 2010 a special collection was held in St. Robert. There might have been some confusion about the $50 fee for the appliances with refrigerant. Not many appliances were brought to the collection. There were also not many tires collected.
There are three more collections scheduled. A collection in Rolla will be held on September 25, 2010 at Brewer Science. On October 2, 2010 there will be a collection in Meta for Maries County. The final collection will be in Salem on October 16, 2010.
A grant workshop was held on August 17, 2010 to help anyone interested in applying for the Ozark Rivers Grant. Two people attended the workshop and a third person came in later to meet with Ms. Snodgrass about the grants.
Ms. Snodgrass announced that the HHW collections centers are open for business again.
Lesley Bennish is in charge of the surveillance camera. Ms. Bennish has been able to place the camera in several locations and some people have been caught on camera and turned over to the authorities. There may still be a month’s worth decent weather to place the camera in another location.
District Grants:
K2009-05 Gasconade County R-II School District - Approval is needed to make the final payment. Gary Gilliam made a motion to make the payment to Gasconade R-2 schools. Brady Wilson seconded the motion, which passed unanimously. Matt Penning abstained from voting.
K2010-01 District operation: The final report has been submitted. Approval is needed to close the grant, release the 15% retention and reimburse the sub grantee (ORSWMD) for the outstanding bills and return the balance ($7,569.83) to the district. Gary Gilliam made a motion to close the grant. Matt Penning seconded the motion, which passed unanimously.
K2009-14 Special Waste Collection: A request is being made to move $2,400 from another line item to staff time because additional and unexpected work the staff was asked to do in the procurement process for new contractors. Brady Wilson made a motion to authorize moving $2,400 from one line item to another. Gary Gilliam seconded the motion which passed unanimously.
A request was made by Pathways in Waynesville to waive the recycling fee for one of their clients who has a very small income. He has 5 TVs and 1 monitor. Requests such as this are made every year. In the past the fees have not been waived. The board agreed that to start waiving the fees now will only lead to more requests in the future. The board agreed to follow their policy and not waive the fees.
University Extension Food waste for fertilizer requested a line item budget change. There was an error on the numbers submitted. The staff asked sub grantee to check their numbers and resubmit. Darrell Skiles made a motion to allow Scott Murrell to approve the documentation submitted to Nongluk if it is reasonable. Matt Penning seconded the motion which passed unanimously.
New Business:
Nominations for Achievement in Solid Waste Management Awards:
Tammy Snodgrass presented on the two formal nominations that have been received. The first nomination was for Sybill’s Restaurant, owned by Sybill Scheffer in the category of Business and Industry. The second nomination received was for Doug Adkins in the category of Public Employee. Ms. Snodgrass suggested that Salem School, Gasconade County R-II School and Theresa Cook also be considered by the board for nominations. Ms. Snodgrass also encouraged the board to think of other people who would be good candidates for these awards. A motion was made by Gary Gilliam to extend the nominations by one month, to October 15, 2010, and to accept the presented nominations. The new nominations should be voted on electronically. Brady Wilson seconded the motion, which passed unanimously.
Advisory Committee Report:
Tammy Snodgrass reported on the meeting with the advisory group. Ms. Snodgrass asked that more people be nominated to the advisory committee. A copy of the minutes was made available.
The main focus of the discussion was on the website development. The advisory committee also expressed ideas they would like to see included on the website and some items they felt should be excluded.
Annual Report Review and Approval:
Tammy passed out a copy of and reported on the annual report required be DNR. This report summarizes last year’s projects and accomplishments and provides information on what the district hopes to accomplish in 2010-11.
John Campbell made a motion to approve the annual report. Bill Huffman seconded the motion, which passed unanimously.
Other Business:
City and County Updates:
None.
Announcement of Upcoming Meetings and Events:
Grants quarterly and final reports are due at the district on October 15, 2010.
Grant workshop for the grant recipients on December 16 th, 2010 10am -12pm.
Setting of Date and Time for Next Meeting
The next meeting of the Ozark Rivers Solid Waste District Full Council will be at November 30 th. The meeting will begin at 5:30 p.m. with a dinner following.
Adjournment
Being no further business, Darrell made a motion to adjourn. Gary seconded the motion, which passed unanimously. The meeting adjourned at 2:30 p.m.
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Chairman, Scott Murrell Date
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Attest Date