OZARK RIVERS SOLID WASTE MANAGEMENT
DISTRICT FULL COUNCIL MEETING
Tuesday, June 29, 2010, 10:00A.M.
MRPC Building
4 Industrial Drive, St. James, MO 65559
CALL TO ORDER:
Chairman Scott Murrell called the June 29, 2010 meeting of the Ozark Rivers Solid Waste Management district full council meeting to order at 10:10.
MEMBERS PRESENT:
Dennis Lachowicz, Gary Gilliam, Bill Huffman, Les Murdock, Scott Murrell, Brady Wilson, Linda Wilson, Ed Worley, Matt Penning, and David Watkins.
MEMBERS ABSENT:
Leonard Armstrong, John Campbell, Doug Adkins, Arthur Cook, Les Darr Jr., Tony Gieck, Cliff Hammock, J.T. Hardy, Ron Jost, Gary Larson, Don McCulloch, Doug Drewell, Todd Moyers, Trisha O’Dell, Terry Palmer, Bob Reed, Ray Schwartze, Darrell Skiles, Paul Smith, Dixon Somerville, Larry Stratman, Randy Verkamp, and Bob Wall.
STAFF AND GUESTS PRESENT:
Cheryl Dupes, Teri Smith, Tammy Snodgrass, Nongluk Tunyavanich, and Jessica Mattingly – MRPC.
APPROVAL OF AGENDA:
Les Murdock made a motion to approve the agenda for the meeting. Gary Gilliam seconded the motion, which passed unanimously.
APPROVAL OF MINUTES:
Gary Gilliam made a motion to approve the minutes from the December 1, 2009 meeting of the Ozark Rivers Solid Waste Management District full council meeting. Matt Penning seconded the motion, which passed unanimously.
CHAIRMAN’S REPORT:
Chairman Scott Murrell reported that not much is happening at SWAB. Tipping fees are down and money is tight. DNR and SWAB are waiting for everything to get back to normal.
Tammy Snodgrass commented that a big issue for DNR statewide is that the solid waste fund has dropped significantly because of the economy – 30 to 40 percent. Our district has not been affected as much.
FINANCE/BUDGET REPORT:
Cheryl Dupes reported on the finances for the Ozark Rivers Solid Waste District.
April through May is the current activity on the Operating Statement of Revenues and Expenditures. Total revenue received for this period is $24,144.30. For this period ORSWMD received revenue from 2010 grant funds in the amount of $23,664.51, 2008 grant funds in the amount of $459.00, and bank interest in the amount of $20.79. The total revenue for the year to date is $100,277.70. Year to date the ORSWMD received 2010 grant funds in the amount of $88,235.39, 2008 grant funds in the amount of $11,717.83, miscellaneous revenue of $210.50, and bank interest in the amount of $113.98. Expenses for the period of April through May total $24,123.72. These expenses include $22,582.50 for the MRPC Administration Contract, $43.32 in advertising, $744.00 for the MORA conference registration and travel, $129.75 in supplies, and $623.94 in travel. Year to date expenses for ORSWMD include $85,276.26 for the MRPC Administration Contract, $596.72 in advertising, $353.00 for the annual dinner, $2,100.00 for the audit, $1,539.00 for insurance, $744.00 for the MORA Conference registration and travel, $600.00 for the MORA Membership, $7,639.44 for contract services, $581.83 in supplies, and $733.47 for travel. The total revenue over expenditure for the period April through May is $20.79 and year to date is $113.98.
The Operating Balance Sheet as of May 31,2010 shows a fund balance of $113.98.
The ORSWMD statement of revenues and expenses is for period April through May. In that period the total revenues were $32,477.54. The revenues include $30,477.33 from grant funds for 2010, $1,005.20 for tipping fees for 2009, $459.00 for grant funds for 2008, and $536.01 in bank interest grants. Year to date total revenue is $220,659.17. This revenue includes $103,929.22 from 2010 grant funds, $101,497.38 from 2009 grant funds, $11,717.83 from 2008 grant funds and $3,514.74 from bank interest grants. Expenses for the period April through May total $31,941.53. These expenses include $6,812.82 in grants funded with tipping fees for 2010, $1,005.20 in grants funded with 2009 tipping fees, and $24,123.51 for grants funded to district for administration operations. Year to date expenses total $217,144.43. These expenses include $15,693.83 in grants funded with tipping fees for 2010, $101,497.38 in grants funded with 2009 tipping fees, $99,953.22 for grants funded to district for administration operations. The period April through May revenues over expenditures is $536.01 and year to date $3,514.74.
The ORSWD Grants Balance Sheet as of May 31, 2010 shows a fund balance of $3,514.74.
Brady Wilson moved to approve the financials. Gary Gilliam seconded the motion, which passed unanimously.
The 2010-2011budget was approved at the last executive board meeting. Cheryl presented the 2010-2011 grants and operating budget. Les Murdock made a motion to approve the budgets. Brady Wilson seconded the motion, which passed unanimously.
OLD BUSINESS:
Report on District Grants:
Nongluk reported on the district grants.
K2008-08 School chem. lab cleanup: Final report submitted. Staff needs approval to close the grant, release the 15% retention and reimburse subgrantee (ORSWMD) for the outstanding bills and return the balance to the district.
K2009-05 Gasconade Co R-2 School: Final report submitted. School submitted 2 requests for reimbursement ($1,718.14 and $487.33). The $1,718.14 request had all required documents but the $487.33 amount lacks cancelled check. Staff needs approval to close the grant, release the 15% retention and reimburse subgrantee for $1,718.14 and for $487.33 once the cancelled check is submitted.
Brady Wilson made a motion to approve the reimbursements once all documentation has been received. Gary Gilliam seconded the motion which passed unanimously. Matt Penning abstained from voting.
K2010-03 Phelps Co Tough on Trash: Nongluk reported that a letter was submitted by the county that their trash patrol officer is ill, so the county is asking for approval to hire a temporary person to take care of business while Ben McWilliams cannot work.
Bill Huffman made a motion to approve the line item change to the FAA if needed. Brady Wilson seconded the motion, which passed unanimously.
2011 District grant alert: Tammy Snodgrass passed out the 2011 Grant Alert. The Executive Board approved the grant application packet on April 13, 2010. The packet has $150,000 for the amount of grant dollars available. The exact amount will be available by the time we review the applications at the September meeting.
Plan Implementation Activities:
Tammy Snodgrass reported on the Earth Day activities that were held. There were 110 trash art projects and 759 posters for a total of 869 entries. 14 schools and several home school groups participate from five counties. Awards were distributed to schools in May. Staff provided activities and displays for Earth Day celebrations at MS&T in Rolla and at Fort Leonard Wood.
ChemLab: Interest in this project has declined significantly since the state provided cleanup services to schools. There is one school on the waiting list and staff will do one more mail out to schools in August notifying them of the last opportunity. Cleanups this past fiscal year were in Kingston, Belle, Cuba and Rolla. A total of 613 pounds of chemicals were removed.
Illegal Dump Cleanups: Since December of 2009 staff and volunteers have done cleanup work at five different sites. The program has removed 13.35 tons of trash, recycled .19 tons of metal and 300 tires. Volunteers who assisted in these cleanups included the military retirees (Jeepers), MS&T, U.S. Forest Service, Fort Leonard Wood personnel and Waynesville School district students.
MDNR contacted the staff at MRPC and asked if OR would clean up a dumpsite on private property. The dumpsite is located completely on private property. The dumpers gained access via the driveway. The landowners called MDNR and asked for their help, but they were not able to arrest anyone. MDNR wants to know if OR will go in and coordinate and pay for a cleanup of the site. After discussion, it was decided that cleaning up dumping on private land is not the function of the OR. The council directed the staff to offer technical assistance, but the district would not do the cleanup.
County Tire Pickups: Pulaski and Washington counties have requested trailers. If any other counties have enough illegally dumped tires staff will organize a trailer to pick them up as well.
USDA Rural Development:
Field Trips: We have completed a total of 24 tours of facilities. The Rolla Recycling Center has been the most popular. Six schools plus Pathways have participated. Our goal was to provide tours for 10 schools.
Recycle Guide: We have completed the recycling guide for the region. These will distributed to schools in the region for students to take home.
Surveillance Camera: The environmental programs department has added an additional staff person – Lesley Bennish. One of the projects she is taking over is the surveillance camera. She has done some training with the MDNR staff and is currently operating a set up in Phelps County. A prerequisite for using the camera is that it needs to be in a location where there is active dumping going on. The location must also be suitable for setting a camera.
Special Collections:
Rebidding Contracts: The contracts have all been rebid. The E-waste contract was awarded to Midwest Recycling Center of Crystal City. MRPC staff will be visiting their site in July before the contract is signed. Refrigerant removal will be done by Brown Heating and Cooling of Salem. They have certified equipment and technicians. The metal company in Cuba will still be taking the items after the refrigerant has been removed.
Changes in Pricing: With the new e-waste contractor they are going to charge OR $10 for every TV and $5 for every monitor. We will be charging $5 for both TV’s and monitors.
Scheduled Collections:
Owensville: September 11, 2010 – e-waste only
St. Robert: September 18, 2010 – e-waste, appliances and tires
Rolla: September 25, 2010 – e-waste, tires and appliances
Maries County: October 2, 2010 – e-waste and tires
Salem: October 16, 2010 – e-waste and tires
HHW: We have rebid this contract. Nongluk and representatives from Rolla Sanitation Department have visited the facility in Indiana that received the bid, Pollution Control Industries. Everyone has been satisfied with the company and facility. We hope to have the two locations accepting HHW by August. There have been no further updates on Hazmert and the outcome of that situation.
MDNR has established short term mercury collection sites throughout the state. MRPC is going to do a press release on this program.
Environmental Educator: Jack Kaufmann completed his education programs in the region in February. He was scheduled to provide 10 assemblies, but weather caused his final one to be cancelled. The evaluations from the schools were very positive. His program was very different from Stan Slaughter’s. Stan has a lot of audience participation where Jack’s program was more high tech and visual.
Website Development: Staff has begun working to put together a set of bid specifications for a website. With the council’s approval, staff would like the Advisory Committee to provide feedback on what they think should be included on the website. Staff would also like feedback from the council. Ideas discussed included: announcement of things going on in the local, state and national level; the recycling brochure; the solid waste plan; educational information on reduce, reuse, recycle; recipe book of environmentally friendly cleaners; recycling guide; links to MORA and MDNR; illegal dumping hotline and other hotlines numbers; posting pictures of dumpsites; email questions section; search engine for the site; mission; goals; and to make a secure portal for board members to use.
NEW BUSINESS:
Discussion of Potential New 2011 District Projects/Programs:
2011 Grant Alert document was reviewed and approved by the executive board at their last meeting. Copies were distributed to council members in attendance to take back to their communities. This document will also be available on the MRPC website. The cover page states $150,000 available, however this is a conservative estimate. Page 3 of the document has the dates of deadlines and important events.
Tammy Snodgrass asked for ideas from the council for district grant projects. There are some projects that we apply for every year, including environmental education, illegal dumping, HHW and special collections. There was some discussion was on the possibility of working with pharmacies for collecting old medication and sharps. It was advised not to get involved with infectious medical waste. Nongluk researched the possibility of this project about two years ago and found that it would be very expensive. It was agreed that more research on this subject was needed to discover other ways to help. Brady Wilson also brought up collecting data as a way to measure the progress and attainability of goals. It is the state of Missouri’s goal to have 40% of all waste be recycled. Studies have been done on a state level, but not at our region’s level. This research would help to see where our region is in accomplishing that goal as well as see what areas need improvement. It was agreed that this would be good information to have. This may be a good USDA grant project.
There was also some discussion about the cooperation of MDNR and ORSWMD in the camera projects. MDNR tried to prosecute based on the information that is recovered from the camera projects. This is not always possible. Even when the dumpers are prosecuted, the results are not always very positive. The dumpers have to be prosecuted in order to have them clean up the site.
Election of Officers:
Scott Murrell agreed to serve one more year as chair. Brady Wilson agreed to be vice chair. Todd Moyers agreed to be secretary. Randy Verkamp agreed to be treasurer. We are in need of one more person to act as a signer on district accounts. It was agreed that Darrell Skiles would be asked to fill this role.
Les Murdock made a motion to cease nominations and elect the slate of officers which was seconded by Gary Gilliam. The motion to elect the slate of officers passed unanimously.
Caucusing of Cities for Executive Board Representation:
Tammy Snodgrass provided an explanation of how cities choose representatives for the executive board. The full council is made up of two representatives from each county plus one representative from every city that has a population of 500 or more. The executive board is made up of one county representative, who is decided on by the county, and one city representative from each county. Officers of the full council are on the executive board by default. Brady Wilson will represent all of the cities for Phelps County on the executive board. Scott Murrell is the exception because he represents Fort Leonard Wood. Pulaski County needs to choose a representative for the executive board. John Campbell has been representing cities in Gasconade County. Les Murdock will represent cities in Crawford County. Dent County only has one city, so Bill Huffman serves on the executive board. Gary Gilliam serves for the cities of Washington County. Staff will make contacts with cities in Maries County to determine their city representative. Pulaski County cities selected Linda Wilson.
OTHER BUSINESS:
City and County Updates:
Scott Murrell reported for Fort Leonard Wood. Scott thanked Teri Smith for sitting in the hot tent for Earth Day. It was a wonderful celebration and the children who participated in the art contests were very happy. At the SWAB meeting there was a presentation from a company out of Kansas City called Ripple Glass. They are now buying glass from Ft. Wood. Brady Wilson reported that there is still a pending HHW contract. Rolla is still getting a lot of e-waste. The recycling has done really well, even in the down economy. Gary Gilliam reported that Potosi is working on their single stream recycling that is supposed to start in July. Markets are actually better than pre-recession numbers and he believes that this proves that recycling is not a fad and it really is beneficial. Matt Penning reported for Hermann and Owensville. Recycling seems to be getting better. Linda Wilson reported that several people have contacted her about starting a recycling program in Crocker. Bill Huffman reported that MDNR wants to recycle at Montauk State Park and other state parks. Dave Watkins reported that the St. James recycling program is growing. One of the most common calls they get is they we can only recycle # 1 and # 2 plastics. He hopes that someone will come up with a use for the other types of plastics. He also thanked Rolla for letting the city of St. James take recycling to the Rolla Recycling Center. Dennis Lachowicz reported that the city of Dixon has dropped curbside recycling. They now have drop-off locations and it is seems to be doing well. Les Murdock reported that the recycling situation is about the same in Cuba. A majority of the recycling occurs at Wal-Mart while the schools do some as well. Until the recycling program gets support from the people, it won’t have much more success. Ed Worley reported that the Crawford County Commission has had some discussion about starting county-wide recycling.
ANNOUNCEMENT OF UPCOMING MEETINGS AND EVENTS:
The next executive board meeting will be September 21, 2010 at 10:00 a.m. This meeting will focus on reviewing and selecting grants for funding.
SETTING OF DATE AND TIME FOR NEXT MEETING:
The next full council meeting will be the annual banquet. It will be held on November 30, 2010. The business meeting will start at 5:30 p.m. with the banquet at 6:30 p.m.
ADJOURNMENT:
There being no further business, Brady Wilson made a motion to adjourn. Bill Huffman seconded the motion, which passed unanimously. The meeting adjourned at 12:15 p.m.
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Chairman, Scott Murrell Date
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Attest Date