DATE: December 1, 2010

TO: MRPC Board of Commissioners

FROM: Russell Scheulen, Chairman

SUBJECT: Meeting Notice and Agenda

The Meramec Regional Planning Commission will hold a public meeting on Thursday, December 9, 2010, at its office located at 4 Industrial Drive, St. James. The meeting schedule is as follows:

3:30 p.m. ....................................... (Large Conference Room) Reception for TAC Members

4:00 p.m. .................. (Large Conference Room) Transportation Advisory Committee (TAC)

6:00 p.m. .................... (Small Conference Room) External Relations/Membership Committee

6:00 p.m. ................................ (Large Conference Room - East Side) Operations Committee

6:00 p.m. .................................. (Large Conference Room – West Side) Planning Committee

7:00 p.m. ................................................................................................................... Dinner

7:30 p.m. ......................................................................... (Large Conference Room) MRPC

Immediately following the MRPC meeting, which meets at 7:30 p.m. ............................ MRB

Agenda

1. Pledge of Allegiance

2. Welcome: Russell Scheulen, chairman

3. Consent Agenda
The consent agenda is intended to group several items of a routine nature upon which the commission agrees to accept a committee or staff recommendation. Listed below are the items on the consent agenda. A motion may be made to accept all the items listed, or if a commissioner wishes to consider any item(s) separately, then a motion would be in order to approve the consent agenda with the exception of the item(s) to be considered separately. Any item to be considered separately would then be taken up immediately after the consent agenda is adopted.

The following consent agenda items were presented for approval:

a. Minutes – November 9, 2010

b. Local Review (As of this mailing, no local reviews have been received by MRPC).

c. Statewide Grant Applications

d. Contracts

• USDA Rural Development (IRP) Award
At MRPC’s June 10, 2010, meeting, board approval was given for MRPC on behalf of MRDC to submit to an application to the US Department of Agriculture’s Rural Development program for a second Intermediary Relending Program (IRP) loan.

The loan application was approved in the amount of $175,000. Permission is requested for MRPC’s chairman and/or executive director to sign appropriate documents to accept the loan.

• FY 2010 Homeland Security Grant Acceptance
Permission is requested for MRPC’s chairman and/or executive director to sign a financial assistance agreement for $25,000 for Weapons of Mass Destruction WMD/Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) Homeland Security Regional Response System (HSRRS) Sustainment funds under the FY 2010 Homeland Security grant program.

• Region I Homeland Security Work Plan
Permission is requested for MRPC’s chairman and/or executive director to sign an administrative contract/financial assistance agreement for Region I Homeland Security Oversight Committee work plan. The agreement may be split into two six-month contracts but the total amount will be $45,000.

• Robert Frank Enterprises, LLC/Robert Aufner
Permission is requested for MRPC’s chairman and/or executive director to sign a contract to provide technical assistance in the preparation of an EDA Revolving Loan Fund (RLF) loan application for Robert Frank Enterprises, LLL/Robert Aufner for inventory purchase and business start-up.

4. Audit Report : Molly Malone, CPA
Molly Malone of Verkamp & Malone CPAs will present the MRPC/MRB/MREPC/RLF & IRP audit for fiscal year ended June 30, 2010.
Board action needed to accept the audit.

* The MRB audit will be voted on for adoption at the MRB meeting immediately following the MRPC meeting.

5. Idea Exchange With State Legislators: Russell Scheulen, chairman
We have set aside some time at the start of our meeting for an exchange of ideas between our board members and state legislators representing the Meramec Region. All of our state legislators have been invited to participate. This will be an opportunity for you to discuss issues facing your community with your legislator, so please make every effort to be here. From this discussion, we’ll finalize our legislative platform.

6. Energize Missouri: Luci Flaim, staff
Luci Flaim, community development specialist for MRPC, will be speak on the Energize MO Homes-Homeowner Upgrades and Geothermal Program. She will describe the audit and application process as well as the administrative process.

7. Board and Committee Reports

• External Relations Committee : Russell Scheulen, chairman
  The External Relations Committee will meet at 6 p.m. to review annual dinner 2010, state priorities for 2011, federal priorities for 2011 and miscellaneous items.

• Operations Committee: Paul Smith, chairman
  The Operations Committee will meet at 6 p.m. to discuss minutes, MRPC/MRB financial statements and MRPC/MRDC-RLF and IRP program financials for the period ending November 30, 2010, conflict of interest duty to disclose, MRPC/MRB/MREPC/RLF & IRP audit presentation, job description revision, and review of federal legislative issues.

• Planning Committee: T.R. Dudley chairman
  The planning committee will meet at 6 p.m. to discuss federal legislative priorities.

• Housing Advisory Board: Ron Jost, chairman
  No report is expected.

• Transportation Advisory Committee: Donald Dodd, co-chairman
  The Transportation Advisory Committee will meet at 4 p.m. Donald Dodd will report on that meeting.

• Environmental: Tammy Snodgrass, staff
  Tammy Snodgrass will report on solid waste activities.

• Meramec Regional Emergency Planning Committee: Kraig Bone, at-large representative for emergency management.
  Kraig Bone will report on MREPC activities.

• Business Loans: Tom Klebba, at-large representative for banking
  Tom Klebba will report on business loan activities.

• Meramec Community Enhancement Corporation: Connie Willman, staff
  No report is expected.

• Workforce Development: T.R. Dudley
  T.R. Dudley will report on workforce development activities.

• Chairman and Director’s Report
  Russell Scheulen and Richard Cavender will report on issues of interest.

8. Staff Handouts
A recommendation from board members at MRPC’s strategic advance was to eliminate staff reports for those who provide handouts. This would shorten the length of the meeting, avoid duplication and would provide more time to discuss pertinent issues.

The following staff members have prepared handout reports:

• Connie Willman—grants submitted and funded since the last meeting, application deadlines and funding availability.

• Tammy Snodgrass— solid waste activities, emergency planning and management, Homeland Security Oversight Committee activities, hazard mitigation and pending grant applications.

Informational Agenda

1. Blue Sheet: The most current weekly management staff working memo is available for persons wishing to receive a copy. You may contact a staff member, and it will be provided. (If you’ve never seen the document, you should probably ask for one.)