Meramec Regional Planning Commission

Minutes

November 9, 2010  

Call to Order
Chairman Russell Scheulen called the November 9 meeting of the Meramec Regional Planning Commission to order at 4:45 pm. The meeting was held at the Linn State Technical College in conjunction with MRPC’s annual awards banquet.

Consent Agenda
The following consent agenda items were presented for approval:

a. Minutes (October)

b. Contracts

• Heritage Environmental Services, LLC
  Permission was requested for MRPC’s chairman and/or executive director to enter into a contract with Heritage Environmental Services, LLC, to dispose of chemicals removed from school chemistry laboratories.

• First Community National Bank, Rolla, MO
  Permission was requested for MRPC’s chairman and/or executive director to enter into a contract to provide SBA 7(a) loan packaging services to First Community National Bank on behalf of MCS Properties d/b/a Matt’s Steak House.

• Progressive Ozark Bank, Salem, MO
  Permission was requested for MRPC’s chairman and/or executive director to enter into a contract to provide SBA 7(a) loan packaging services to Progressive Ozark Bank on behalf of Parstek, a parts provider for the mining industry.

• Report of Submission of EDA Planning Grant
  On October 21, 2010, MRPC received notice from EDA that the 2011 planning grant application was due by November 5, 2010. Staff prepared the application forms, obtained the board chairman’s signature and submitted the request for $55,000. The required match from MRPC is $23,572. The 2011 scope of work is also being submitted with the funding request. Board approval of the submission of the application to EDA is requested. Board approval is also requested for MRPC’s chairman and/or executive director to sign the appropriate documents to accept the grant if it is awarded.

• Pulaski County Commission
  Permission is requested for MRPC’s chairman and/or executive director to sign appropriate documents to enter into a contract by and between Pulaski County and MCEC to provide project administration services for a Community Development Block Grant (CDBG) Disaster Relief Grant

• Pulaski County Commission
  Permission was requested for MRPC’s chairman and/or executive director to sign appropriate documents to enter into a contract by and between Pulaski County and MCEC to perform lead-based paint risk assessment for the CDBG Disaster Relief Grant.

• Pulaski County Commission
  Permission was requested for MRPC’s chairman and/or executive director to sign appropriate documents to enter into a contract by and between Pulaski County and MCEC to perform housing inspection services for the CDBG Disaster Relief Grant.

• FY 2010 Homeland Security Grants
  Permission was requested for MRPC’s chairman and/or executive director to sign financial assistance agreements for $287,110.37 of local homeland security grant funds from the Department of Homeland Security, as well as $11,962.93 in administration funds for those grant dollars. Individual grants have not been determined as yet and will be presented to the board in January for approval.

c. Local Review
As of the meeting, no local reviews had been received by MRPC.

d. Statewide Grant Applications
There were no additions to the consent agenda.

Commissioner Gary Brown made a motion to approve the consent agenda. Donald Claycomb seconded the motion. The motion carried.

Financial Statements for the period ending October 31, 2010
Linda Loughridge presented the MRPC, MRB, RLF & IRP financials for the period ending October 31, 2010. The following items were discussed:

• MRPC’s total agency revenues over expenses are a minimal surplus of $6,480. Budget revision will be presented for approval in January 2011 and any variances from actual to budget will be reconciled at that time.
• MRB’s total agency revenues are at 32% with the percentage of budget year expired at 33.33%. Expenses are slightly high at 38.12% due to the annual costs for insurance, bulk paper purchase and equipment purchases. These line items will come into line as the year progresses. As a result, the agency currently has a deficit of $14,809.
• IRP’s revenues are tracking with budget and slightly higher than the percentage of year expired. Expenses are low at 30.84% resulting in a minimal surplus of $148. Eight of the nine loans are current with the remaining one behind on repayment of a deferment. At this time, there are approximately no dollars available for relending.
• RLF’s revenues over expenses are a deficit of $300. Seven of the ten loans are current with the three remaining loans one month behind. At this time, approximately $151,223 is available for relending.

Commissioner John Tracy made a motion to approve the MRPC/MRB financial statements and MRPC/MRDC-IRP and RLF program financial statements for the period ending October 31, 2010; seconded by Ray Schwartze. The motion carried.

Chairman and Director’s Report
No report was given.

Adjourn
John Tracy made a motion to adjourn; seconded by Laura Antolak. The motion carried, and the meeting adjourned at 4:58 p.m.

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Russell Scheulen, Chairman

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T.R. Dudley, Secretary