DATE: August 4, 2010
TO: MRPC Board of Commissioners
FROM: Russell Scheulen, Chairman
SUBJECT: Meeting Notice and Agenda

The Meramec Regional Planning Commission will hold a public meeting on Thursday, August 12, 2010, at its office located at 4 Industrial Drive, St. James. The meeting schedule is as follows:

4:00 p.m. .................. (Large Conference Room) Transportation Advisory Committee (TAC)

6:00 p.m. .................... (Small Conference Room) External Relations/Membership Committee

6:00 p.m. ................................ (Large Conference Room - East Side) Operations Committee

6:00 p.m. .................................. (Large Conference Room – West Side) Planning Committee

7:00 p.m. ................................................................................................................... Dinner

7:30 p.m. ......................................................................... (Large Conference Room) MRPC

Agenda

1. Pledge of Allegiance

2. Welcome: Russell Scheulen, chairman

3. Consent Agenda

The consent agenda is intended to group several items of a routine nature upon which the commission agrees to accept a committee or staff recommendation. Listed below are the items on the consent agenda. A motion may be made to accept all the items listed, or if a commissioner wishes to consider any item(s) separately, then a motion would be in order to approve the consent agenda with the exception of the item(s) to be considered separately. Any item to be considered separately would then be taken up immediately after the consent agenda is adopted.

The following consent agenda items were presented for approval:

a. .. Minutes June and July Minutes

b. .. Local Review (As of this mailing, no local reviews have been received by MRPC).

c. .. Statewide Grant Applications (Due to length, a copy will be available at the meeting.)

d. .. Contracts

• State Regional Grant Program
Appropriations for state regional planning commissions for fiscal year 2011 is $100,000. Rural RPCs will each receive $4,450. Permission was requested for MRPC’s chairman and executive director to sign the appropriate documents to apply for the state planning grant.

• Community Foundation of the Ozarks
Permission is requested for MRPC’s chairman and/or executive director to sign an agreement by and between Community Foundation of the Ozarks and the Meramec Regional Planning Commission. The agreement states that CFO agrees to split the annual fund management fee of 0.75 of one percent of the region’s fund. MRPC’s part would be one half of 0.75 of one percent, which would be payable on a quarterly basis and specifically excludes any funds held in existing CFO affiliates that are not a part of the Meramec Regional Community Foundation.

The partnership with CFO was discussed at the March board meeting, and we assumed that the agreement was presented to the board for approval at that time. However, after reviewing a tape of the meeting, it was discovered that no vote was taken.

• Rolla School District 31 (Amendment)
Permission is requested for MRPC’s chairman and/or executive director to sign a contract amendment with the Rolla Public Schools for the P-20 grant to reallocate grant funds to cover more of MRPC’s staff time.

• Elgin Surveying
Permission is requested for MRPC’s chairman and/or executive director to sign a contract to provide technical assistance in the preparation of an EDA Revolving Loan Fund (RLF) application for an equipment purchase for Elgin Surveying in Rolla, Mo.

• Armed Services YMCA of Missouri
Permission is requested for MRPC’s chairman and/or executive director to sign a contract to provide General Foundation/Program Grant Writing for Armed Services YMCA of Missouri.

• The Café Company
Permission is requested for MRPC’s chairman and/or executive director to sign a contract to provide technical assistance in the preparation of USDA Intermediary Relending Program (IRP) application and EDA Revolving Loan Fund (RLF) application for kitchen expansion, covered patio and additional equipment for The Café Company in Owensville, Mo.

• City of Potosi/Red Wing
Permission is requested for MRPC’s chairman and/or executive director to sign a contract with the city of Potosi to provide grant administration of a Community Development Block Grant for expansion of the Red Wing Shoe facility in Potosi, Mo.

• Pulaski County Commission
Permission is requested for MRPC’s chairman and/or executive director to sign a contract with the Pulaski County Commission to provide administration of a Community Development Block Grant for the Devil’s Elbow Bridge Replacement Project.

• Osage County Commission and Meramec Community Enhancement Corp.
Permission is requested for MRPC’s chairman and/or executive director to sign a contract with the Osage County Commission on behalf of MCEC to provide:

• Gasconade Valley Enterprise Zone (GVEZ) Amendment
Permission is requested for MRPC’s chairman and/or executive director to sign an amendment to its agreement with the Gasconade Valley Enterprise Zone to cover additional costs incurred with preparation of the Maries and Gasconade Enhanced Enterprise Zone (EEZ) application.

• Meramec Regional Emergency Management Committee (MREPC)
Since the MREPC contract was not on the June agenda, MRPC’s executive committee was contacted and gave approval for MRPC’s chairman and/or executive to sign the contract to provide administration services to MREPC, which is effective from July 1, 2010 through June 30, 1011. Confirmation of this action is requested.

• Meramec Regional Development Corporation
Nominations to the Meramec Regional Development Corporation (MRDC) board, which oversees Small Business Administration and Revolving Loan Fund (RLF) loans, are made by the presiding commissioner of the affected county.

Dent County
Darrell Skiles, presiding commissioner, has nominated Doug Barnes to a three-year term on MRDC’s board.

Maries County
Ray Schwartze, presiding commissioner, has nominated Marla Stevenson to a three-year term on MRDC’s board.

..... If there are no objections from the MRPC board, Chairman Russell Scheulen will appoint Doug Barnes and Marla Stevenson to the MRDC’s board effective July 1, 2010 to June 30, 2013.

4. Committee Member Rotation: Russell Scheulen, chairman
All of MRPC’s board members serve on one of three standing committees—External Relations, Operations or Planning. In July, a survey was sent to MRPC board members giving them the option of changing to a different committee or remaining on their current committee. Enclosed is a copy of the new committee roster, which reflects the changes and takes effect at the August meeting.

5. Presentation: Dennis Siders, regional director for the Midwest Assistance Program
Dennis Siders, regional director for the Midwest Assistance Program, will speak on the services MAP provides to local governments and what MAP is and how it is funded.

6. Board and Committee Reports

External Relations Committee : Russell Scheulen, chairman
The External Relations Committee will meet at 6 p.m. to elect committee leadership, discuss selection of the 2010 annual dinner site, recommend county appointments to the Meramec Regional Community Foundation and discuss a bylaws change.

Operations Committee: Gary Brown, chairman
The Operations Committee will meet at 6 p.m. to discuss minutes, MRPC/MRB financial statements and MRPC/MRDC-RLF and IRP program financials for the period ending June 30, 2010 (preliminary year-end) and month-end statements for July 31, 2010; elect committee leadership and continue procurement policy revision.

Planning: Dennis Wilson, chairman
The planning committee will meet at 6 p.m. for a report on Pulaski County Growth Alliance and Pulaski County activities by Linda Wilson; selection of committee leadership and overview of the committee; and a report by Tammy Snodgrass on hazard mitigation plans.

Housing Advisory Board: Darrell Skiles, chairman
No Report is expected.

Transportation Advisory Committee: Donald Dodd, co-chairman
Donald Dodd will report on the TAC meeting, which meets at 4 p.m.

Meramec Regional Emergency Planning Committee: Kraig Bone, at-large representative for emergency management.
Kraig Bone will report on MREPC activities.

Business Loans: Tom Klebba, at-large representative for banking
Tom Klebba will report on business loan activities.

Meramec Community Enhancement Corporation: Connie Willman, staff
No report is expected.

Workforce Development: T.R. Dudley
T.R. Dudley will report on workforce development activities.

Chairman and Director’s Report
Russell Scheulen and Richard Cavender will report on issues of interest.

7. Staff Handouts

 A recommendation from board members at MRPC’s strategic advance was to eliminate staff reports for those who provide handouts. This would shorten the length of the meeting, avoid duplication and would provide more time to discuss pertinent issues.

The following staff members have prepared handout reports:

• Connie Willman—grants submitted and funded since the last meeting, application deadlines and funding availability.

• Tammy Snodgrass— solid waste activities, emergency planning and management, Homeland Security Oversight Committee activities, hazard mitigation and pending grant applications.

Informational Agenda

1. Blue Sheet: The most current weekly management staff working memo is available for persons wishing to receive a copy. You may contact a staff member, and it will be provided. (If you’ve never seen the document, you should probably ask for one.)