DATE: June 2, 2010
TO: MRPC Board of Commissioners
FROM: Russell Scheulen, Chairman
SUBJECT: Meeting Notice and Agenda
The Meramec Regional Planning Commission will hold a public meeting on Thursday, June 10, 2010, at its office located at 4 Industrial Drive, St. James. The meeting schedule is as follows:
3:00 p.m. .................................................. (Large Conference Room) Succession Committee
4:00 p.m. .................. (Large Conference Room) Transportation Advisory Committee (TAC)
6:00 p.m. .................... (Small Conference Room) External Relations/Membership Committee
6:00 p.m. ................................ (Large Conference Room - East Side) Operations Committee
6:00 p.m. .................................. (Large Conference Room – West Side) Planning Committee
7:00 p.m. ................................................................................................................... Dinner
7:30 p.m. ......................................................................... (Large Conference Room) MRPC
Immediately following the MRPC meeting, which begins at 7:30 p.m. ............................ MRB
Agenda
1. Pledge of Allegiance
2. Welcome: Russell Scheulen, chairman
3. Consent Agenda
The consent agenda is intended to group several items of a routine nature upon which the commission agrees to accept a committee or staff recommendation. Listed below are the items on the consent agenda. A motion may be made to accept all the items listed, or if a commissioner wishes to consider any item(s) separately, then a motion would be in order to approve the consent agenda with the exception of the item(s) to be considered separately. Any item to be considered separately would then be taken up immediately after the consent agenda is adopted.
The following consent agenda items were presented for approval:
a. .. Minutes (May)
b. .. Local Review (As of this mailing, no local reviews have been received by MRPC).
c. .. Statewide Grant Applications (attached)
d. .. Contracts
• Gasconade Valley Enterprise Zone
Permission was requested for MRPC’s chairman and/or executive director to sign a contract with the Gasconade Valley Enterprise Zone to continue providing technical assistance and fiscal services for July 1, 2010, to June 30, 2011.• Phelps County (Floodplain)
Permission was requested for MRPC’s chairman and/or executive director to renew its contract to provide floodplain services for Phelps County for the period July 1, 2010, to June 30, 2011.• Gasconade County Industrial Development Authority
Permission is requested for MRPC’s chairman and/or executive director to renew its contract to provide administration services to the Gasconade County IDA for the period July 1, 2010, to June 30, 2011.• MRC Recycling of Crystal City
Permission is requested for MRPC’s chairman and/or executive director to sign a contract with MRC Recycling of Crystal City to provide professional services for electronic waste collection and disposal contingent upon a satisfactory site visit to the facility.• Brown Heating and Cooling of Salem
Permission is requested for MRPC’s chairman and/or executive director to sign a contract with Brown Heating and Cooling of Salem to provide professional services for appliance refrigerant removal contingent upon receiving proof of Environmental Protection Agency (EPA) equipment certification from the contractor.• Little Piney Productions, LLC
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of a general grant application to rehab Sullivan House in Newburg for Little Piney Productions, LLC.• Region I HSOC Request to MRPC Board
The State Homeland Security Advisory Committee has approved Region I’s grant application. Region I HSOC hereby requests permission for MRPC’s board to approve its grant recommendations and authorizes the HSOC chairman and/or the MRPC executive director to issue grant awards and enter into grant agreements. (Attached is the list of projects Region I Homeland Security Oversight Committee has recommended for funding through the HSOC grant program.)• Village of Leasburg
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of CDBG grant application for a water project for the Village of Leasburg.• Missouri Department of Corrections-Vocational Enterprises
Permission is requested for MRPC’s chairman and/or executive director to contract with the Missouri Department of Corrections-Vocational Enterprises to provide professional services for waste tire collection and disposal.• Helping Hand Outreach Center of Gasconade County
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of a Emergency Food Assistance Program (TEFAP) grant application for Helping Hand Outreach Center of Gasconade County.• Meramec Region Disaster Recovery Revolving Loan Fund Plan
MRPC board approval is requested for The Meramec Region Disaster Recovery Revolving Loan Fund Plan, which was established and approved by EDA on April 22, 2010. This plan coincides with MRPC’s recent grant application to recapitalize the existing RLF program for $375,000. The Disaster Recovery RLF program will benefit small businesses within the Meramec region affected by those designated disasters. A copy of the final plan is available upon request.• St. James Caring Center
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of a Emergency Food Assistance Program (TEFAP) grant application for the St. James Caring Center.• Lake of the Ozarks Council of Local Governments
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of Rural Business Enterprise Grant (RBEG) application for LOCOLG.• Lake of the Ozarks Council of Local Governments
Permission is requested for MRPC’s chairman and/or executive director to enter into a technical assistance contract to perform lead-based paint risk assessment services for the MHDC HERO program for LOCOLG.• Lake of the Ozarks Council of Local Governments
Permission is requested for MRPC’s chairman and/or executive director to enter into a technical assistance contract to perform housing inspection services for the MHDC HERO program for LOCOLG.
4. Presentation: Lucia Flaim, staff
Lucia Flaim, community development specialist for MRPC, will update the board on the status of the Homeless Prevention and Rapid Re-housing program (HPRP), which is being administered by employees of MRPC through MCEC for the region’s counties with the exception of Dent County, which is administered by South Central Ozark Council of Governments.
5. Board and Committee Reports
a. External Relations Committee : Russell Scheulen, chairman
The External Relations Committee will meet at 6 p.m. to discuss annual dinner planning for 2010, legislative update, P-20 Strategic Planning Workshop Update, and TAC newsletter.b. Operations Committee: Gary Brown, chairman
The Operations Committee will meet at 6 p.m. to discuss minutes, MRPC/MRB financial statements and MRPC/MRDC-RLF and IRP program financials for the period ending May 31, 2010, final budgets for MRPC/MRB and MRPC/MDC-RLF and IRP programs budget, salary comparison and continue procurement policy revision.c. Planning: Dennis Wilson, chairman
The planning committee will meet at 6 p.m. Reports and updates will be given on the Pulaski County Growth Alliance; PETRA Bill, AARA and Environmental reviews and the Delta Regional Authority.d. Housing Advisory Board: Darrell Skiles, chairman
No Report is expected.e. Transportation Advisory Committee: Donald Dodd, co-chairman
Donald Dodd will report on the TAC meeting, which meets at 4 p.m.f. Meramec Regional Emergency Planning Committee: Kraig Bone, at-large representative for emergency management.
Kraig Bone will report on MREPC activities.g. Business Loans: Tom Klebba, at-large representative for banking
Tom Klebba will report on business loan activities.h. Meramec Community Enhancement Corporation: Connie Willman, staff
No report is expected.i. Workforce Development: T.R. Dudley
T.R. Dudley will report on workforce development activities.j. Succession Committee: Laura Antolak, chairman
The Succession Committee will meet at 3 p.m. to review and recommend a draft succession plan for the MRPC board.k. Chairman and Director’s Report
Russell Scheulen and Richard Cavender will report on issues of interest.
6. Staff Handouts
A recommendation from board members at MRPC’s strategic advance was to eliminate staff reports for those who provide handouts. This would shorten the length of the meeting, avoid duplication and would provide more time to discuss pertinent issues.
The following staff members have prepared handout reports:
• Connie Willman—grants submitted and funded since the last meeting, application deadlines and funding availability.
• Tammy Snodgrass— solid waste activities, emergency planning and management, Homeland Security Oversight Committee activities, hazard mitigation and pending grant applications.
Informational Agenda
1. Blue Sheet: The most current weekly management staff working memo is available for persons wishing to receive a copy. You may contact a staff member, and it will be provided. (If you’ve never seen the document, you should probably ask for one.)
2. Unfunded Mandates: Steve Hargis, Rolla Director of Public Works, recently spoke to Adam Van Hart, RDN staff writer, on the financial impact to the city of Rolla from the federal law that recently passed, which changes the standards for street signs. This unfunded mandate will cost thousands of dollars to the city of Rolla and cities and counties across the country. A copy of the article is attached.