DATE: May 5, 2010
TO: MRPC Board of Commissioners
FROM: Laura Antolak, Chairman
SUBJECT: Meeting Notice and Agenda
The Meramec Regional Planning Commission will hold a public meeting on Thursday, May 13, 2010, at its office located at 4 Industrial Drive, St. James. The meeting schedule is as follows:
5:00 p.m. ............................................................................................. Executive Committee
5:30 p.m. ............................................... (Small Conference Room) Housing Advisory Board
6:00 p.m. .................... (Small Conference Room) External Relations/Membership Committee
6:00 p.m. ................................ (Large Conference Room - East Side) Operations Committee
6:00 p.m. .................................. (Large Conference Room – West Side) Planning Committee
7:00 p.m. ................................................................................................................... Dinner
7:30 p.m. ......................................................................... (Large Conference Room) MRPC
Immediately following the MRPC meeting, which begins at 7:30 p.m. ............................ MRB
Agenda
1. Pledge of Allegiance
2. Welcome: Laura Antolak, chairman
3. Consent Agenda
The consent agenda is intended to group several items of a routine nature upon which the commission agrees to accept a committee or staff recommendation. Listed below are the items on the consent agenda. A motion may be made to accept all the items listed, or if a commissioner wishes to consider any item(s) separately, then a motion would be in order to approve the consent agenda with the exception of the item(s) to be considered separately. Any item to be considered separately would then be taken up immediately after the consent agenda is adopted.
The following consent agenda items were presented for approval:
a. .. Minutes (April)
b. .. Local Review (As of this mailing, no local reviews have been received by MRPC).
c. .. Statewide Grant Applications (attached)
d. .. Contracts
• Newburg Community Housing, Inc.
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of a Federal Home Loan Bank-Des Moines Renovation Grant application for the Newburg Community Housing, Inc.• MRPC/MRDC Contract Renewal for Professional Services
Permission is requested for MRPC’s chairman and/or executive director to sign a contract renewal for professional services between the Meramec Regional Planning Commission and the Meramec Regional Development Corporation for the purpose of providing administrative support for the Small Business Administration’s 504 loan program. The contract will renew for the period of July 1, 2010, through June 30, 2011.• EDA/RLF Disaster Assistance Plan
Board approval is requested for the Revolving Loan Fund Disaster Assistance Plan, which was approved by EDA on April 22, 2010. The plan outlines the guidelines that will be followed to administer recapitalization of the RLF loan program in the amount of $375, 000 to be funded by the Disaster Assistance Program. Copies of the plan are available upon request.• Ozark Rivers Solid Waste Management District (Addendum)
Permission is requested for MRPC’s chairman and/or executive director to sign an addendum to its contract with ORSWMD to provide the services described in this agreement for the period commencing July 1, 2010 through June 30, 2011.• Washington County PWSD #1
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance in the preparation of a CDBG sewer grant application for Washington County PWSD #1.
4. Presentation: Dr. Joan B. Schuman
Dr. Joan Schuman from Missouri University of Science and Technology will talk about the University’s program to have engineering management students work with local government to address their needs and identify solutions.
5. Election of Officers & Appointment of At-Large Board Members
The External Relations Committee will recommend a slate of officers for MRPC and will recommend appointments for certain at-large positions. Nominations will also be taken from the floor. Those elected and appointed at this meeting will take office in June.
The election for MRB officers will be held at the MRB meeting, which immediately follows the MRPC meeting.
6. Presentation: Richard Cavender, director
Richard will present a power point presentation on the Strategic Plan for Leadership Succession, which resulted from the board retreat held on Feb. 16, 2010.
7. Board and Committee Reports
a. External Relations Committee : Russell Scheulen, chairman
The External Relations Committee will meet at 6 p.m. to review slate of officers and at-large members to recommend to the full board for election, receive legislative and census updates; and discuss bulk paper purchase.b. Operations Committee: Gary Brown, chairman
The Operations Committee will meet at 6 p.m. to discuss minutes, MRPC/MRB financial statements and MRPC/MRDC-RLF and IRP program financials for the period ending March 31, 2010, 2010/11 draft budget for MRPC and MRB and continuation of procurement policy revision.c. Planning: Dennis Wilson, chairman
The planning committee will meet at 6 p.m. to discuss DESE’s P-20 grant, report on RPO America meeting attended by Maria Kardon and an update of the Regional Transportation Plan.d. Housing Advisory Board: Darrell Skiles, chairman
Darrell Skiles will report on the Housing Advisory Board meeting, which meets at 5:30 p.m.e. Transportation Advisory Committee: Donald Dodd, co-chairman
No Report is expected.f. Meramec Regional Emergency Planning Committee: Kraig Bone, at-large representative for emergency management.
Kraig Bone will report on MREPC activities.g. Business Loans: Tom Klebba, at-large representative for banking
Tom Klebba will report on business loan activities.h. Meramec Community Enhancement Corporation: Connie Willman, staff
No report is expected.i. Workforce Development: T.R. Dudley
T.R. Dudley will report on workforce development activities.j. Succession Committee: Laura Antolak, chairman
No report is expected.k. Chairman and Director’s Report
Laura Antolak and Richard Cavender will report on issues of interest.
5. Staff Handouts
A recommendation from board members at MRPC’s strategic advance was to eliminate staff reports for those who provide handouts. This would shorten the length of the meeting, avoid duplication and would provide more time to discuss pertinent issues.
The following staff members have prepared handout reports:
• Connie Willman—grants submitted and funded since the last meeting, application deadlines and funding availability.
• Tammy Snodgrass— solid waste activities, emergency planning and management, Homeland Security Oversight Committee activities, hazard mitigation and pending grant applications.
Informational Agenda
1. Blue Sheet: The most current weekly management staff working memo is available for persons wishing to receive a copy. You may contact a staff member, and it will be provided. (If you’ve never seen the document, you should probably ask for one.)