DATE: January 6, 2010
TO: MRPC Board of Commissioners
FROM: Laura Antolak, Chairman
SUBJECT: Meeting Notice and Agenda

The Meramec Regional Planning Commission will hold a public meeting on Thursday, January 14, 2010, at its office located at 4 Industrial Drive, St. James. The meeting schedule is as follows:

5:30 p.m. ............................................... (Small Conference Room) Housing Advisory Board

6:00 p.m. .................... (Small Conference Room) External Relations/Membership Committee

6:00 p.m. ................................ (Large Conference Room - East Side) Operations Committee

6:00 p.m. .................................. (Large Conference Room – West Side) Planning Committee

7:00 p.m. ................................................................................................................... Dinner

7:30 p.m. ......................................................................... (Large Conference Room) MRPC

Immediately following MRPC Meeting ......................................................................... MRB

Agenda

1. Pledge of Allegiance

2. Welcome: Laura Antolak, chairman

3. Consent Agenda
The consent agenda is intended to group several items of a routine nature upon which the commission agrees to accept a committee or staff recommendation. Listed below are the items on the consent agenda. A motion may be made to accept all the items listed, or if a commissioner wishes to consider any item(s) separately, then a motion would be in order to approve the consent agenda with the exception of the item(s) to be considered separately. Any item to be considered separately would then be taken up immediately after the consent agenda is adopted.

The following consent agenda items were presented for approval:

a. .. Minutes (December)

b. .. Local Review (As of this mailing, no local reviews have been received by MRPC

c. .. Statewide Grant Applications (attached)

d. .. Contracts

• Steelville Homes, Inc.
Permission is requested for MRPC’c chairman and/or executive director to enter into a contract to provide project management of Federal Home Loan Bank Affordable Housing Program Grant for Steelville Homes, Inc.

• Autumn Age Homes
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide project management of a Federal Home Loan Bank Affordable Housing Program grant for Autumn Age Homes

• Greater St. Clair Homes
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide project management of a Federal Home Loan Bank Affordable Housing Program grant for Greater St. Clair Homes.

• Arcadia Valley Senior Citizens, Inc.
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide project management of a Federal Home Loan Bank Affordable Housing Program grant for Arcadia Valley Senior Citizen, Inc.

• Leasburg Senior Citizen Homes, Inc.
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide project management for a USDA MRR Loan Renovation Project for Leasburg Senior Citizen Homes, Inc.

• Lake of the Ozarks Council of Local Governments (Addendum)
Permission is requested for MRPC’s chairman and/or executive director to sign an addendum to its contract with the Lake of the Ozarks Council of Local Governments, which changes the scope of work and extends the contract date to June 30, 2010.

• Pulaski County Sewer District #1
Permission is requested for MRPC’s chairman/and or executive director to enter into a contract to provide technical assistance for a USDA Environmental Review for a sewer extension along Highway 28 for the Pulaski County Sewer District # 1.

• Pulaski County Sewer District #1
Permission is requested for MRPC’s chairman and/or executive director to enter into a contract to provide technical assistance for a USDA Environmental Review for Stoney Gap for the Pulaski County Sewer District # 1.

4. Idea Exchange With Federal Legislators: Laura Antolak, Chair
We have set aside some time at the start of our meeting for an exchange of ideas between our board members and federal legislators representing the Meramec Region. All of our federal legislators have been invited to participate. This will be an opportunity for you to discuss issues facing your community with your legislator, so please make every effort to be here. From this discussion, we’ll finalize our legislative platform.

5. Board and Committee Reports

a. External Relations Committee: Russell Scheulen, chairman
The External Relations Committee will meet at 6 p.m. to discuss 2010 federal priorities, review of MRB Bylaws and results of annual dinner survey.

b. Operations Committee: Gary Brown, chairman
The Operations Committee will meet at 6 p.m. to discuss minutes, MRPC/MRB financial statements and MRPC/MRDC-RLF and IRP program financials for the period ending December 31, 2009, MRPC/MRB/MREPC/RLF & IRP audit presentation, budget revision for the period ending 2009/2010; federal legislative priorities and procurement policy revision.

c. Planning: Dennis Wilson, chairman
The planning committee will meet at 6 p.m. to discuss federal priorities, NADO Peer Learning Conference/RPO America and office of Economic Adjustment conferences and hazard mitigation plans.

d. Housing Advisory Board: Darrell Skiles, chairman
The Housing Advisory Board will meet at 5:30 p.m. Darrell Skiles will report on that meeting.

e. Transportation Advisory Committee (TAC): Donald Dodd, at-large representative for transportation
No report is expected.

f. Meramec Regional Emergency Planning Committee: Kraig Bone, at-large representative for emergency management.
Kraig Bone will report on MREPC activities.

g. Business Loans: Tom Klebba, at-large representative for banking
Tom Klebba will report on business loan activities.

h. Meramec Community Enhancement Corporation: Connie Willman, staff
Connie Willman will report on the MCEC board meeting, which met on December 15.

i. Workforce Development: T.R. Dudley
T.R. Dudley will report on workforce development activities.

j. Succession Committee: Laura Antolak, chairman
No report is expected.

k. Chairman and Director’s Report:
Laura Antolak and Richard Cavender will report on issues of interest.

7. Staff Handouts
A recommendation from board members at MRPC’s strategic advance was to eliminate staff reports for those who provide handouts. This would shorten the length of the meeting, avoid duplication and would provide more time to discuss pertinent issues.

The following staff members have prepared handout reports:

• Connie Willman—grants submitted and funded since the last meeting, application deadlines and funding availability.

• Tammy Snodgrass— solid waste activities, emergency planning and management, Homeland Security Oversight Committee activities, hazard mitigation and pending grant applications.

Informational Agenda

• Blue Sheet: The most current weekly management staff working memo is available for persons wishing to receive a copy. You may contact a staff member, and it will be provided. (If you’ve never seen the document, you should probably ask for one.)

• Press Releases: A listing of press releases distributed during the month of December is enclosed. Persons wishing to receive copies of the press releases need only to request them.