MINUTES
Meramec Regional Emergency Planning Committee
12:00 p.m.
Wednesday August 25, 2010
MRPC Office
4 Industrial Drive, St. James, MO 65559
CALL TO ORDER:
Chairman Kraig Bone called the August 25, 2010 meeting of the Meramec Regional Emergency Planning Committee Meeting to order at 12:50.
MEMBERS PRESENT: .
Margaret Biolsi, Kraig Bone, Doug Drewel, Larry Flesher, Buz Harvey, Bob Hutson, Jane Jadwin, Allen Kimrey, Les Murdock, Ken Ramsey, Debbie Rhodes, Darrell Skiles, Shirley Stulce, Michael Dixon
MEMBERS ABSENT:
Bob Baldwin, Kris Bayless, Edna Bridges, Dan Dyer, James Gamache, Shelia Gaughan, John Lucas, Bill Patt, Ray Massey, Brad Nash, Bruce Parton, Andi Rice, Ron Smith, Robert Williams
STAFF & GUESTS PRESENT:
Brad Barton, Nancy Maddox, Richard Cavender, Michelle Bresnahan, Alan Cortvrient, Cheryl Dupes, Dave Clifton, Jessica Mattingly, Tammy Snodgrass, Sylvia Jackson, Jamie Feldhacker,
APPROVAL OF AGENDA:
Les Murdock made a motion to approve the amended agenda for today’s meeting. Margaret Biolsi seconded the motion, which passed unanimously.
APPROVAL OF MINUTES:
Buz Harvey made a motion to approve the minutes from the June 23, 2010 MREPC meeting. Les Murdock seconded the motion, which passed unanimously.
FINANCIAL REPORT:
Cheryl Dupes with MRPC presented the year to date preliminary financials. Handouts were available.
Meramec Regional Planning Committee Preliminary Statement of Revenues and Expenditures for the year ended June 30, 2010 showed a year to date deficit of $2,417.55.
Meramec Regional Planning Committee Preliminary Balance Sheet for the year ended June 30, 2010 showed the fund balance being reduced by the deficit of $2,417.55 making the total equity $24,437.04 and the total liabilities and fund equity $31,561.32.
Margaret Biolsi made a motion to approve the preliminary year end financials. Ken Ramsey seconded the motion, which passed unanimously.
Meramec Regional Planning Committee Preliminary Statement of Revenues and Expenditures for the month ended July 31, 2010 showed a year to date deficit of $4,021.90. The negative balance is due to the fact that we have not received the grant funds.
Meramec Regional Planning Committee Preliminary Balance Sheet for the month ended July 31, 2010 showed the fund balance being reduced by the deficit of $4,021.90 making the total equity $20,415.14 and the total liabilities and fund equity $30,406.63.
Les Murdock made a motion to approve the preliminary as of July 31, 2010 financials. Shirley Stulce seconded the motion, which passed unanimously.
OLD BUSINESS:
Report on HMEP training grant activities – Tammy Snodgrass
MREPC will not receive new HMEP training funds until the old funds are spent. Two foam classes have been scheduled. One was held on August 17-18, 2010 in Potosi. The second is scheduled to be held in Sullivan on September 21-22, 2010. A flyer was distributed.
Ms. Snodgrass also stated that she was working with Michael White to get Hazmat Awareness and Operations classes scheduled for Doolittle Fire Department.
Rolla Fire and Rescue is holding a Chemical Suicide class on November 9, 2010. A request has been submitted to MREPC to help cover the cost of the meal that will be provided. Buz Harvey made a motion to approve no more than $200.00 that would come out of the leftover HMEP grant funds to help with the meal costs. Debbie Rhodes seconded the motion, which passed unanimously. Ms. Snodgrass confirmed that she had asked Dawn Warren if the funds could be spent on food and Ms. Warren confirmed that it was okay.
Annual report to the Missouri Emergency Response Commission and plan update – Tammy Snodgrass
Ms. Snodgrass reported on the CEPF Funding 2010-2011 packets that were distributed. Ms. Snodgrass pointed out the sections of the annual report and application that are highlighted in red, are suggestions that are being made to help improve the template that MERC requires. Kraig Bone encouraged everyone to study the draft plan that was mailed out and compare it to the previous years’ plans. Please send feedback and suggestions that you may have on the document to help in the improvement of the template.
Cheryl Dupes explained the financial report of LEPC fund usage from the previous year.
Ms. Snodgrass passed out the list of Tier II reports submitted this year to be reviewed by the committee. Please contact her with any corrections that need to be made.
Les Murdock made a motion to approve the documents as is. Bob Hutson seconded the motion which passed unanimously.
Discussion of LEPC Responsibilities – Tammy Snodgrass
Tammy Snodgrass passed out a handout outlining the Composition and Responsibilities According to The Emergency Planning and Community Right-to-Know Act of 1986. Ms. Snodgrass invited all interested persons to contact her about becoming a committee member.
NEW BUSINESS:
Review and approval of the training needs survey – Tammy Snodgrass
Ms. Snodgrass passed out a copy of the training needs survey to be reviewed. The suggestion was made to change the second question to read as follows:
Did members of your agency attend any of the classes sponsored by MREPC this year?
Yes____ No____ If yes, how many? ____Awareness ____Operations ____Hazmat Technician
____ Foam Other Classes (Please include name of class): _____________________________
The date on the last page was also corrected from October 8, 2009 to the correct date: October 1, 2010.
Ms. Snodgrass also gave out a handout on the National Take Back Initiative. On September 25, 2010, DEA will coordinate a collaborative effort with state and local law enforcement agencies focused on removing potentially dangerous controlled substances from our nation’s medicine cabinets. Ms. Snodgrass encouraged the group to give this information to the law enforcement agencies of their towns and counties.
REPORT FROM SEMA REPRESENTATIVE:
No report.
REPORT FROM MDNR REPRESENTATIVE:
Alan Cortvrient reported on the updates for the Missouri Department of Natural Resources:
Mr. Cortvrient will be attending a Chemical Suicide training that is coming up.
The mercury drop off program is still going on until the end of November.
Mr. Cortvrient also showed a new piece of equipment to the group and explained how it is beneficial in identifying unknown substances.
Open floor:
A suggestion of sending the minutes and the agenda via email to save money was made and staff indicated that they would send those materials out by email for the next meeting.
ANNOUNCEMENT OF UPCOMING MEETINGS:
Next meeting is October 13, 2010 at 12:00 noon. This meeting will focus on the HMEP application.
ADJOURNMENT:
Les Murdock made a motion to adjourn the meeting. Bob Hutson seconded the motion, which passed unanimously. The meeting adjourned at 1:55 pm.
____________________________________________ ________________________
Kraig Bone, Chairman Date
____________________________________________ ________________________
Attest Date