DATE: September 16, 2010

TO: Meramec Regional Community Foundation Board of Directors

FROM: Laura Antolak, Chairman

SUBJECT: Meeting Notice and Agenda

The Meramec Regional Community Foundation Board of Directors will meet at 10 a.m., October 6, 2010, in the large conference room of the Meramec Regional Planning Commission, 4 Industrial Drive, St. James, MO 65559.

AGENDA

Call to order – Laura Antolak, Chairman

Pledge of Allegiance

• Welcome and Introductions – Board
  Each board member will introduce him/herself and provide a brief background.

• Board Terms – Staff
  MRCF staff will review board structure and length of terms.

• Distribution and review of binders – Staff
  Each board member will receive a binder containing bylaws, foundation information, and other information pertinent to MRCF. Directors may choose to leave their binders at MRPC.

• Bylaws Review and Notices of Addendum – Chairman Antolak
  Board members will be asked to review bylaws and propose any changes or additions. An addendum to add a section clarifying the process to elect officers will be presented and serve as official notification to the board. A second addendum to Article V, Section 3 is also proposed to add language establishing an annual meeting. No such language is currently in the bylaws. Board action will take place at the next meeting. A copy of the bylaws is attached for your early review.

• Election of Officers – Chairman Antolak
  To organize, the three board members elected officers – with Laura Antolak serving as chair, Russell Scheulen as vice chair, and Richard Cavender as secretary and treasurer. With the full board in place, officers will be elected.

• Select date, time, and frequency for meetings – Chairman Antolak
  The board will determine date and time of next meeting. Board may also choose to establish a regular meeting date, time and frequency for meetings. Board action required.

• Discuss need for and establish committees, type and structure – Chairman Antolak
  The board will discuss the creation of foundation committees that may include but are not limited to: Grant-Making Committee, Marketing Committee, and Board Development Committee. Board action required.

• Marketing Strategy -- Staff
  Discussion of marketing strategy and consideration of Meramec Regional Community Foundation logo for letterhead and other marketing materials.

• Staff report on meeting with Community Foundation of the Ozarks and networking
  Staff attended training at CFO headquarters in Springfield, MO on August 20, 2010. Staff will report on the training and seek further direction from the board.

• Adjourn – Chairman Antolak