REGION I HSOC MEETING
Thursday, October 28, 2010
1:00 p.m.
Nelson Hart Community Center
1340 Nelson Hart Drive – St. James, MO 65559
MINUTES
PLEDGE OF ALLEGIANCE:
Chairman Jonathan Ayres led the committee in reciting the Pledge of Allegiance.
WELCOME AND INTRODUCTIONS:
Chairman Jonathan Ayres called the meeting to order at 1:13. Members and guests introduced themselves.
COMMITTEE MEMBERS PRESENT:
George LaJoie (P), Debbie Halinar (P), Lawson Smith (P), Deborah Rhodes (P), Doug Yurecko (P), J. B. King (P), Beverly Miller (P), Adam Birdsong (P), Larry Flesher (A), Darrell Skiles (A), Gary Brown (A), Richard Dildine (P), Michael Keen (A), Rick Stallings (2 nd Alt), Ron Smith (A), Jim Anderson(A), Mark Keeley (A), Deborah Hobson (A), Brad Armstrong (A), Les Murdock (A).
COMMITTEE MEMBERS ABSENT:
Les Murdock (A), Michael Dixon (2 nd Alt), Richard Wrinkle (A), Jodi Waltman (A), Gary Heavin (A), John Butz (P), Dennis Purcell (P), Tony Floyd (P), Charles Witt (P), John Westerman (P).
STAFF AND GUESTS PRESENT:
Gary Marble (Blaine Luetkemeyer’s Office), Ken Ramsey, Dave Clifton and Mike Bonham (Maries Co EM), Steward Darrah (Maries Co Sheriff’s Office), Chris Nash (City of Cuba), Paul Crow (Cuba PD), Phillip Iman and Edna Bridges (Red Cross), Melissa Friel (DHSS), Rick Hobbs and Russell Hobbs (Tri County Fire Dept); Wendy Keen (Steelville Fire), Sharon Miller (Waynesville PD), Melinda Seaton (Gasconade Co Elec Coop), Chuck Fraley (St. Robert Fire), Chris Jackson (St. James R-I School District), Paula James and Carol Dunham (Edgar Springs), Sam Schneider (Lebanon Fire), Jonathan Ayres and Gail Teter (Laclede Co EM), Robert Hutson (Crawford Co EM), Derrick Powell (MO State Hwy Patrol – SWAT), Kathleen Good (Lenox FD), Cathy Smith and LaDonna Murray (Laclede Co Health Dept), Jason Smith (Rolla PD), Kelly Hinshaw (Rolla Public Schools), Christy Laughlin (MO S&T), Chris French (St. James PD), Alan Cortvrient (DNR), George Weiss, Chad Mathis, Clay Allison, Joe Decker and Robert Williams (Rolla Fire), Kurt Bleich (Command 1), Craig Rippy (SRCC), Troy Carney (Ft Leonard Wood EM), Keith Rowden and Karl Brandt (Gasconade Elec Coop), Allen Kimrey and Keith Steelman (Salem PD), Paul Rueff (Phelps Co Disaster Committee), Becky Covington, Jay Bosch, Todd Doerhoff and Paul Fennewald (DPS OHS), Bonnie Prigge, Tammy Snodgrass, Jessica Mattingly and Amy McMillen (MRPC).
STAFF AND GUESTS PRESENT VIA ADOBE CONNECT: None
REVIEW AND APPROVAL OF MEETING MINUTES:
Doug Yurecko made a motion to approve the minutes from the April July 22, 2010 meeting. Edna Bridges seconded the motion, which passed unanimously.
MEMBERSHIP TURNOVER AND INTRODUCTION OF NEW MEMEBERS:
Jonathan Ayres stepped down as committee chairperson and George LaJoie assumed the role of HSOC Chair for 2010-2011. Amy McMillen reported that several primary members have termed out and alternates needed to rotate into the primary positions. The disciplines with primary representatives completing their terms are: EMD, Police Chief, HSRT, Mayor/City Administrator, County Commissioners, Volunteer Organizations, Schools and Hospital.
Lawson Smith will replace Jonathan Ayres as the primary for EMD; Richard Dildine will replace Mark Kearse as the primary for Police Chief; Adam Birdsong will replace Ron Smith as the primary for HSRT; John Butz will assume the primary seat that was vacated by James Morgan (has been serving in this capacity as the alternate); Dennis Purcell will replace Darrell Skiles as the primary for County Commissioner; Beverly Miller will replace Edna Bridges as the primary for Volunteer Organizations, John Westerman will replace Kim Shockley as the primary for School Districts and Debbie Halinar will replace Deborah Hobson as the primary for Hospitals.
Les Murdock will be the new alternate for EMD; Jim Anderson will be the first alternate for Police Chiefs and Michael Dixon will be 2 nd alternate; Ron Smith will be the new alternate for HSRT; Gary Brown will be the new alternate for Mayor/City Administrator; Darrell Skiles will be the new alternate for County Commissioner; Wendy Keen will be the new alternate for Volunteer Organizations; Brad Armstrong will be the new alternate for School Districts and Deborah Hobson will be the first alternate for Hospitals and Wendy Squires will be 2 nd alternate.
Vacant alternate seats for Sheriff, EMS, 911 were also filled. Richard Wrinkle will serve as alternate for Sheriff and Rick Stallings will be 2 nd alternate; Mark Keeley will serve as alternate for EMS and Michael “Tiny” Keen will serve as alternate for 911.
NOMINATION AND ELECTION OF NEW VICE CHAIR:
George LaJoie requested nominations for the position of Vice Chair. Doug Yurecko nominated Adam Birdsong. Debbie Halinar seconded the motion, which passed unanimously.
GRANT UPDATES: Becky Covington, OHS
Becky Covington recognized the work and efforts that Amy McMillen has put into the annual meeting as well the work that she does for Region I HSOC.
FY2010 Grant money came in faster than in the past and as a result the state is speeding up the application process. The state mailed out the application packets about a week ago. The completed application packets are due back to the state by December 31, 2010.
DHSS UPDATE: DHSS Representative
Melissa Friel informed the group of the new directive that will require all emergency shelters to be handicapped accessible. This change will eliminate the need for special needs shelters. The only other emergency shelters will be medical acute shelters.
Melissa also invited the group to attend a national exercise that will be held in Branson, Missouri. This exercise will be held in May 2011.
Gary Marble from Congressman Blaine Luetkemeyer’s office spoke on the new guidelines for emergency shelters. He informed the group that the congressman is aware of the changes taking place and is working to help make the transition as smooth as possible.
AG UPDATE: Ag Representative
No report.
DNR UPDATE:
Alan Cortvrient gave an update on equipment that DNR received through grants.
MUTUAL AID/IST:
No report.
INTEROPERABLE COMMUNICATIONS UPDATE:
Paul Fennewald reported on the updates on interoperable communications. The state continues to work toward a basic level of interoperability – a radio in every dispatch center. Radios will also be gateways to the new statewide system. FY2010 grant money can be used for upgrading radios and sustainment costs.
OHS UPDATE / HSAC OTHER INITIATIVES: Paul Fennewald, OHS
Paul Fennewald spoke on the importance of regionalization and working together for the betterment of the state of Missouri.
RHSOC OLD BUSINESS:
Safe Schools Training:
Cathy Wells attended a safe schools training. A written report on the training was passed out to the committee and a copy is available upon request from Amy McMillen.
Project Updates
Most of the FY08 projects have been completed. At the July 22, 2010 Region I HSOC meeting the unspent FY08 grant money was reallocated.
Tammy Snodgrass updated the group on the Dent County Repeater Project that received reallocated FY08 grant money. Ms. Snodgrass stated that the original application presented by Dent County requested funds for VHF vehicle repeaters. After being awarded grant money, Dent County felt that UHF repeaters would better serve their needs. The staff worked with Dent County to create the bid specs necessary for the UHF project. Upon receiving the bids, it was found that some companies bid only the UHF repeaters while others bid UHF repeaters and UHF portable radios. It was stated that UHF repeaters need UHF radios to be compatible. The price of purchasing the UHF radios and repeaters is similar to the cost of the VHF repeaters only. Ms. Snodgrass asked for a motion to allow Dent County to adjust their application to receive the UHF vehicle repeaters and portable radios. Doug Yurecko made a motion to allow Dent County to amend the purchase to the UHF vehicle repeaters and portable radios. JB King seconded the motion, which passed unanimously.
Amy McMillen also reported that any remaining FY08 grant money will be used to help fund Lebanon Fire and Rescue’s grant request.
NEW BUSINESS:
Local Grant Application for FY10:
Amy McMillen reported on the FY10 grant application. The 2010 application is more detailed than it has been in the past. Ms. McMillen presented copies of the new state application as well as the supplemental pages for the committee to review. Becky Covington further explained that there will be a training program to help people get acquainted with the new application process. Jonathan Ayres stated that the language on the state’s application has changed and the application that the state provided for the handouts needs to reflect the new wording. Paul Fennewald stated that he would work on correcting this issue. Ms. Covington stated that all deadlines are being moved up and that the first year will be the hardest. Because of the application deadlines, changes may not be allowed in grant applications. Ms. Covington is offering all the help that she can give to help make the transition as smooth as possible. Gary Brown made a motion to accept the application with the corrected communication language to the state application. JB King seconded the motion which passed unanimously. December 1 , 2010 will be the deadline for the grant applications to be submitted to Amy McMillen. A grant review meeting will be held on December 8, 2010 at 10 am at the Meramec Regional Planning Commission offices. George LaJoie emphasized the importance of board members reviewing the applications before the meeting. The application will state that it is recommended that the applicant come to the grant review meeting to answer questions. Mr. LaJoie encouraged all who applied to attend the meeting as it is very helpful to the board members.
Broadband Internet Initiative:
Paul Fennwald asked for a representative to serve on the broadband internet committee that has been established by the governor’s office. This representative will to serve a one to two year term. Chris Jackson with the St. James School District volunteered to serve on this committee.
Report from Rolla Fire & Rescue – HSRT, Ron Smith
Ron Smith presented on the funding decrease for the City of Rolla’s Fire and Rescue Homeland Security Regional Response Team. Rolla was previously one of nine Homeland Security Response Teams in the state of Missouri. This year, four teams were eliminated due to budget cuts and their funding was dramatically reduced. Rolla was one of the four teams cut. Mr. Smith stated that this year Rolla’s Emergency Response Team (and the other three teams that were eliminated) will receive only $25,000. Mr. Smith estimated that would take $60,000 to maintain the team and equipment currently in place. Doug Yurecko stated that he believes it is the Region I HSOC’s responsibility to help sustain the Rolla HSRT team and that it should be a top priority by the board. Doug Yurecko made a motion to send a letter to HSAC, with copies sent to the HSRRS steering committee and state legislators voicing the discontentment of Region I in the reduction of funding for the Rolla HSRT. Michael Keen seconded the motion, which passed unanimously.
IOC SUB-COMMITTEE REPORT:
Jonathan Ayres reported for the IOC sub-committee. Recently two workshops on interoperable communications were held in Region I. One eight-hour intensive workshop and also a four-hour evening overview/information session were held in Rolla. The training received positive feedback and requests for additional sessions were received.
OPEN DISCUSSION:
None.
SCHEDULED MEETING DATES AND DEADLINES:
The next meeting is scheduled for Jan 20, 2011 at 2:00 p.m. at MRPC.
The grant review meeting is scheduled for December 8, 2010 at 10:00 a.m. at MRPC.
ADJOURN:
Gary Brown made a motion to adjourn. Debbie Halinar seconded the motion, which passed unanimously. The meeting adjourned at 3:21 p.m.
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Chairman, George LaJoie Date
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Attest Date