REGION I HSOC MEETING
Thursday, July 22, 2010
2:00 p.m.
Meramec Regional Planning Commission
4 Industrial Drive – St. James, MO 65559

MINUTES  

PLEDGE OF ALLEGIANCE:
Chairman Jonathan Ayres led the committee in reciting the Pledge of Allegiance.

WELCOME AND INTRODUCTIONS:
Chairman Jonathan Ayres called the meeting to order at 2:05. Members and guests introduced themselves.

COMMITTEE MEMBERS PRESENT:
Deborah Rhodes (P), J. B. King (P), George LaJoie (P), Jonathan Ayres (P), Deborah Hobson (P), Gary Heavin (A), Paul Rueff (A), Debbie Halinar (A), Bob Baldwin (P), Edna Bridges (P), Ron Smith (P), Larry Flesher(A), Mark Kearse (P), Darrell Skiles (P), Doug Yurecko

COMMITTEE MEMBERS ABSENT:
Lawson Smith (A), Curtis Curnton (A), (A), Jodi Waltman (A), Allan Michaels (A), John Butz (P), Dennis Purcell (A), Scott Harris (A), Charles Witt (P), Kim Shockley (P), John Westerman (A), Annie Lekens (A)

STAFF AND GUESTS PRESENT:
Bob Rich (Montauk Fire), Greg Turdwell (MO Dept of Agriculture), Robert Hutson (Crawford County EM), Brenda Gerlach (SEMA Area I Planning Coordinator), Phillip Iman, Beverly Miller and Christy Woolsey (American Red Cross), Wendy Squires (PCRMC), Leonard Pabin (Dent County Sheriff’s Office), Paul Crow (Cuba Police Dept), Linda Hanrahan (St. James Ambulance District), Becky Tryon (Fort Leonard Wood EOC), Larry Kampeter (Vienna Fire), San Schneider (Lebanon Fire Dept), Jessica Mattingly, Lesley Bennish, Amy McMillen, and Tammy Snodgrass (MRPC)

STAFF AND GUESTS PRESENT VIA ADOBE CONNECT:
Becky Covington and Paul Fennewald (OHS), Steve Devine (Public Safety)

MOTION TO ACCEPT AGENDA:
Edna Bridgesmade a motion to approve the agenda. George LaJoie seconded the motion, which passed unanimously.

REVIEW AND APPROVAL OF MEETING MINUTES:
Darrell Skiles made a motion to approve the minutes from the April 29, 2010 meeting. J.B. King seconded the motion, which passed unanimously.

PET SHELTERING: Paul Rueff, DPS
Paul Reuff gave a presentation on the topic of Pet Sheltering. Mr. Reuff’s presentation stressed the need for pet shelters in addition to human shelters. Handouts were made available.

GRANT UPDATES: Becky Covington, OHS
FY07 grant money has been spent. FY2010 money has been allocated to the state. The money will be allocated to the regions in October. Applications will be available at the October HSOC meeting.

DHSS UPDATE: Greg Voss, DHHS
No report.

AG UPDATE: Ag Representative
No report.

DNR UPDATE:
No report.

MUTUAL AID/IST:
No report.

INTEROPERABLE COMMUNICATIONS UPDATE: Steve Devine
Steve Devine gave a brief update on interoperable communications. A written report is attached.

OHS UPDATE / HSAC OTHER INITIATIVES: Paul Fennewald, OHS
Paul Fennewald presented via Adobe Connect. Mr. Fennewald shared the following updates:

Exercises: Communications exercises are tentatively scheduled on Jan. 27, 2011; National level exercise will be held in 2011.

Conference and Training – School Safety Conferences will be held on July 22-23 at Tan Tara, Lake of the Ozarks. Region H Safe School Summit will be held on August 3, 2010 in St. Joseph. Communication conference is expected to be held February 8-10, 2011 at the Lodge of Four Seasons.

Missouri Education Safety Center is in the process of being created.

Sherwett Witherington will no longer be representing the Department of Agriculture at the Region I HSOC meetings as she has accepted another. Greg Onstott has been named as her replacement.

Interoperability /Communications: RHSOC investments made to date are up-gradable to interoperate on state network being built. The total cost (original purchase and upgrade) is comparable with originally buying radio P-25 trunked radio.

Mr. Fennewald presented the MOSWIN tentative project timeline.

RHSOC OLD BUSINESS:
Project Updates on Oxygen Cascade Systems & Satellite Phones Re-Allocation:
The cascade system was picked up from the Dixon Ambulance District. Ozark Central Ambulance District is interested in this system. Bill Patt with Steelville Ambulance District showed an interest in a mobile cascade system. Currently, Ozark does not have this piece of equipment while Steelville has one already. Ron Smith made a motion to award the oxygen system to Ozark. J.B. King seconded the motion, which passed unanimously.

Ms. McMillen reported that the satellite phone originally provided to Maries County has been recovered and is ready to be delivered to the Rolla Homeland Security Response Team.

Ms. McMillen reported that the FY07 grant dollars have been spent. Because of cost savings in the approved grants for FY08, there is $56,369.62 remaining. Ms. McMillen provided the group with procuring information on grant applications that were awarded last year.

NEW BUSINESS:
Reallocation of FY08 unspent grant dollars:
Ms. McMillen provided information on changes made from the original applications:
Montauk has scaled their request down from $15,000 to $11,000.
Dent County Sherriff amends their amount from $30,000 to $28,000.
Cuba Police Department amended their amount from $31,175 to 21,000 and removed the request for the $19,000 mobile command center.
Sullivan Fire is removing their funding request.
Vienna Fire Department amended their amount from $10,000 to $8,200.
Lebanon Fire can amend their amount from $27,950.00 to 20,000.00
Oak Hill was not present.
Laclede OEM is removing their funding request.

George LaJoie recommended spending the funds starting with the highest rating and then funding the projects until the funds are spent or possibly partially funding all of the requests. There was discussion on removing the Oak Hill R-I School District’s request because Dent County had selected a different location for their primary shelter. Chief Kearse spoke on the importance of having a repeater in police cars for safety. He strongly suggested funding the Dent County repeaters request.

J.B. King made a motion to fund the Vienna Fire Department request with the unspent FY09 generator money, pending fire department investigations receiving generators from the Missouri Department of Conservation. Chief Kearse seconded the motion, which passed unanimously.

The group discussed what projects to fund in depth. Chief Kearse made a motion to fund Dent County’s request for $28,000. Debbie Rhodes seconded the motion, which passed unanimously. Ron Smith made a motion to fund Montauk’s request for $11,000. Debbie Rhodes seconded the motion, which passed unanimously. Chief Kearse made a motion to fund Cuba PD’s request for $17,000 with the addition that any remaining unspent funds from the re-allocated grant dollars would go to Lebanon Fire up to $20,000.00. Darrell Skiles seconded the motion, which passed unanimously.

Annual Meeting – October 28, 2010
The Annual Meeting will be held on October 28, 2010. The Nelson Hart Park St. James is the tentative location for this event.

IOC SUB-COMMITTEE REPORT:
The sub-committee is moving forward on spending IOC grant money. A training/information session on IOC will be held on Thursday, July 29 at the Eugene E. Northern Community Hall in Rolla, Missouri. Participants can register by contacting Amy McMillen.

OPEN DISCUSSION:
None

SCHEDULED MEETING DATES AND DEADLINES:
The next meeting is scheduled for October 28, 2010.

ADJOURN:
Ron Smith made a motion to adjourn. George LaJoie seconded the motion, which passed unanimously.

The meeting adjourned at 4:10 p.m.

_______________________________________ _________________________
Chairman, Jonathan Ayres Date

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Attest Date